Glossary Local server SciELO collection or instance Types of issues Sequential number Folders structure Programs folder Data folder Local server It’s a Windows computer where the PC Programs and SciELO website (local site) run. SciELO collection or instance SciELO Collection or instance is a website generated using SciELO Methodology, including the ones which do not use SciELO in their website name. Examples of collections or instances: SciELO Brazil, SciELO Chile, SciELO Salud Pública,  Rev@Enf , etc. Types of issues regular or supplement number formed by articles and texts ahead manuscripts that were approved by editorial board but they are not in a definitive issue. There is an  ahead  number by year. review/provisional number whose purpose is to group accepted articles which are still under review, leaving only their metadata published. There is a  review  number by year. Note: at the site the name adopted is  provisional pr (press release) number whose purpose is to group the press releases texts of a number or article. There is a  pr  number by issue. Sequential number The sequential number is a number formed by year (YYYY), followed by a number that gives the issue’s order within a year. This number has two purposes: order of the issue within a year in the “all issues” page of the website forming PID. Attention DO NOT MODIFY THIS ITEM if the issue has already been published on the website. By convention, the sequential number is: ahead = 50 review/provisional = 75 pr = from 100 Example: v.40 n.1 20091 v.40 n.2 20092 v.40 suppl. 20093 v.40 suppl.2 20094 v.40 n.2 suppl.1 20095 ahead 200950 review 200975 v.40 n.1 pr 2009100 Folders Structure SciELO PC Programs package has the folders: bin and xml_scielo, for programs serial, for data You can install them in the same or different folders. BUT by CONVENTION, we recommend C:\scielo\bin and c:\scielo\serial. Examples of the same folder: c:\scielo\bin… and c:\scielo\serial d:\scielo_v4.0\bin and d:\scielo_v4.0\serial Examples of different folders: c:\scielo\bin… e d:\scieloserial d:\scielo-programs\bin… and d:\scielo-dataserial Programs folder It contains the programs. E.g.: \scielo\bin Data folder e.g.: \scielo\serial In this folder are all data, all the databases. title: it contains data records related to the journal section: it contains data records of sections of the table of contents issue: it contains the records of journal’s issues code: it contains tables of codes/labels PubMed: is used in order to archive the XML files sent to PubMed ISI: is used in order to archive the XML files sent to ISI several  Journal’s folder : which contains the issues of the journal Journal’s folder e.g.: \scielo\serial\ It contains several folders, each one for each issue of the journal. Issue folder It contains folders like: markup: articles and text files, with markup body: articles and text files, original, no markup pdf: articles and texts in PDF format img: image files extracted from the PDF files base: the databases generated by  Converter  from the files of markup and body folders. There are rules to name theses folders: Folders for regular numbers and supplements: v, followed by the volume number, s, followed by the supplement to volume, n, followed by the number issue, s, followed by the supplement number Examples: v31n1 (volume 31, number 1) v31n1s1 (volume 31, number 1, supplement 1) v31n1s0 (volume 31, number 1, supplement) v31s0 (volume 31, supplement) v31s1 (volume 31, supplement 1) v31nspe (volume 31, special number) v31n3a (volume 31, number 3A) Review / Provisional’s and ahead’s folder: publication’s year, n, followed by the word  review  or  ahead Examples: 2009nahead 2010nreview Ex-review/provisional’s and ex-ahead’s folders: ex-, followed by publication’s year, n followed by the number. NOTE:  Converter  creates these folders, because it is only way to control data files which were review/provisional and/or ahead once. Examples: ex-2009nahead ex-2010nreview Press releases’ folders: it follows the same rules of regular numbers and supplements, review / provisional and ahead, adding pr at the end of the file name. Examples: v31n1pr (press release of volume 31, number 1) v31n1s1pr (press release of volume 31, number 1, supplement 1) v31n1s0pr (press release of volume 31, number 1, supplement) v31s0pr (press release of volume 31, supplement) v31s1pr (press release of volume 31, supplement 1) v31nspepr (press release of volume 31, special number) v31n3apr (press release of volume 31, number 3A)